BoD Meeting |
Date: 10/03//2006 |
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Time: 7:45 PM – 8:45 PM |
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Place: Steve Acuff Residence |
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| Meeting called by: Steve Acuff | Type of meeting: Appointment of new officers | ||
| Facilitator: Lindsey Sturkie/Steve Acuff | Note taker: Steve Acuff | ||
| Timekeeper: Steve Acuff | Attendees: Patrick Hedgepath, Chad Keller, Brian Paulen, Lindsey Sturkie, Steve Acuff , Joe Alexander | ||
Minutes |
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| Agenda item: | Conduct of meeting |
| Presenter: | Chad Keller/ Lindsey Sturkie |
| Discussion: | Conducting meeting by Roberts Rule- It was determined that Lindsey understood Roberts Rule. Steve mentioned the BYLAWS state that a meeting is to be conducted by Roberts Rule OR any other means decided by the Board. In addition, Joe was asked if he understood the Roberts Rules and stated yes. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Tabled pending further information on Roberts Rule |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | Not Discussed |
| Agenda item: | Appointment of officers in accordance with Annual election results |
| Presenter: | Steve Acuff |
| Discussion: | Discussed ways to appoint new officers, Lindsey produced a ballot to use -- New Officers were elected by the BoD members -- President, VP, Secretary, Treasure. It was also decided to keep the Secretary and Treasure as 2 different officers. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | President- Lindsey Sturkie 3 yes votes 1 no vote 1 none vote, - VP Chad Keller 3 Yes votes 2 no votes,- Secretary Patrick Hedgepath 5 yes votes, -Treasure Brian Paulen, 5 Yes Votes |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | Next Election Sept 2007 |
| Agenda item: | Computer files for billing, program developed by Joe Alexander |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey presented to Joe the option of them being turned over to the Board. Joe is willing to negotiate by fee only. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | To be discussed at next weeks meeting |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 10/10/2006 |
| Agenda item: | Longs Pond Web Site |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey presented to Joe the option of this being turned over to the Board. Joe is willing to negotiate by fee only |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | To be discussed at next weeks meeting |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 10/10/2006 |
| Agenda item: | Monthly Board Meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey would like to hold Monthly Board meetings to be held the Second Tuesday of each month. These meetings will be held at Lindsey's residents and closed to the public. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | 3 yes 2 abstention votes |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | second Tuesday of each month |
| Agenda item: | Lot 9 violation notice |
| Presenter: | Patrick Hedgepath |
| Discussion: | Patrick requested information on where the legal rights stood with this home owner. Joe updated members on a letter signed by all parties at last previous election. Homeowner has until 10/07/06 to bring violation into compliance. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | To be followed up after 10/8/06 |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 10/10/06 |
| Agenda item: | Signing over all legal documentation to new president |
| Presenter: | Joe Alexander |
| Discussion: | Joe requested all legal documents be filled immediately- Bank, Legal agent, State incorporation, Insurance, etc the new President is ultimately responsible for all legal documentation. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | 5 yes 0 no votes |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | 10/10/2006 |
| Agenda item: | Vacant Lot Committee |
| Presenter: | Lindsey Sturkie |
| Discussion: | Decided who would chair the vacant lot committee |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Steve Acuff to chair the vacant lot committee |
| Action items: | |
| Person responsible: | Steve Acuff |
| Deadline: | N/A |
| Agenda item: | Secretary Minutes Transfer |
| Presenter: | Lindsey Sturkie |
| Discussion: | The old minutes need to be transferred to the new secretary. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | Steve Acuff and Lindsey Sturkie |
| Deadline: | 10/10/2006 |